Invoice templates
Per-contractor timesheet line items with bill rate and markup shown — built for a weekly or bi-weekly billing cycle.
See the template as a client-facing document, then open the same starting point inside Hanko.
Invoice
Staffing Invoice
Brightline Talent
billing@brightlinestudio.com
Invoice #: INV-2026-014
Issue date: September 30, 2026 | Due date: September 30, 2026
Billing period: September 1, 2026 – September 14, 2026
Total due
$6,000
Card, ACH, wire or stablecoin
Brightline Talent / Northstar Labs
Brightline Talent / Northstar Labs
| Description | Qty | Amount |
|---|---|---|
| Ari Thompson, senior developer | 40 hrs | $3,400 |
| Priya Shah, QA engineer | 38 hrs | $2,090 |
| Ari Thompson overtime | 4 hrs | $510 |
Card, ACH, wire transfer or USDC.
A staffing invoice bills contractor hours against an agreed bill rate (pay rate plus markup), with each contractor itemized separately so the client can reconcile the invoice against their own timesheet approvals.
Per-contractor line items
Each contractor's hours, rate, and total shown separately, not combined into one number.
Billing period
The exact date range the timesheet covers.
Overtime, if applicable
Billed at its own rate, stated explicitly.
Copy this into your own document, or open it directly as a branded starting point in Hanko. Bracketed text like [Client Name] is a placeholder to fill in.
Invoice
Invoice #: [INV-2026-XX]
Issue date: [Date] | Due date: [Date]
Billing period: [Start Date] – [End Date]
From / Bill to
[Your Staffing Firm Name] / [Client Company Name]
Line items
Contractor Role Hours Rate Amount
[Contractor Name] Senior Developer 40 $85/hr $3,400
[Contractor Name] QA Engineer 38 $55/hr $2,090
Overtime (if applicable)
Contractor Hours Rate Amount
[Contractor Name] [X] $[rate]/hr $[amount]
Totals
Subtotal: $[amount]
Total due: $[amount]
Payment terms & methods
Due within [7-15] days of issue date, per the weekly/bi-weekly billing cycle.
Card, ACH, wire transfer [and stablecoin — USDC, if applicable].
Weekly or bi-weekly, matched to the timesheet approval cycle — invoicing monthly creates a large, harder-to-reconcile bill and slower cash flow.
Where possible, yes — this avoids turning a timesheet disagreement into a payment dispute after the invoice has already been sent.
See how Hanko fits the complete client workflow for this industry, not just the invoice.
Recurring invoices in Hanko, itemized by contractor, matched to your timesheet cadence.
One account for proposals, agreements, invoices, client payments and contractor payouts.
Get StartedProduct updates and the occasional tip, about once a month.