Invoice templates
Line items, taxes, payment terms and methods — structured for project or retainer billing.
An agency invoice is the bill sent for completed work or a billing period, itemizing what's owed and how the client can pay — the version below covers both project-based and retainer line items.
A unique, sequential invoice number, issue date, and due date.
Each service or deliverable billed separately, with quantity/rate where relevant — not one lump 'services rendered' line.
Net terms (e.g., Net 15) and what happens if payment is late.
Every way the client can pay, stated on the invoice itself.
Copy this into your own document, or build it directly as a branded page in Hanko. Bracketed text like [Client Name] is a placeholder to fill in.
Invoice
Invoice #: [INV-001]
Issue date: [Date] | Due date: [Date]
From
[Your Agency Name]
[Address]
[Email / Phone]
Bill to
[Client Company Name]
[Client Contact Name]
[Client Address]
Line items
Description Qty Rate Amount
[Service/deliverable 1] [1] $[rate] $[amount]
[Service/deliverable 2] [1] $[rate] $[amount]
[Ad-hoc hours, if any] [X] $[rate]/hr $[amount]
Totals
Subtotal: $[amount]
Tax ([rate]%, if applicable): $[amount]
Discount (if applicable): -$[amount]
Total due: $[amount]
Payment terms
Due within [15] days of issue date. Late payments may accrue interest at [X]% per month or the maximum allowed by law.
Payment methods
Card, ACH, wire transfer [and stablecoin — USDC, if applicable]. Payment link: [link]
Notes
[Optional — e.g., 'Thank you for your business,' or reference to the underlying SOW/proposal.]
Net 15 or Net 30 are most common; shorter terms improve cash flow but may be less standard for larger clients with their own AP processes. Match it to what you can realistically enforce.
It's fine to combine them in one billing period, but keep them as separate line items so the client can see exactly what each charge is for.
Note it clearly on the next invoice or issue a credit memo — don't silently adjust the original invoice, since that removes the paper trail for what was actually billed and paid.
Build it in Hanko once and let clients pay by card, ACH, wire or stablecoin — reconciled automatically.
Product
InvoicingProposalsAgreementsClient portalsSolutionsCompareAlternativesBest ofTemplatesPricingProduct updates and the occasional tip, about once a month.