International Client Invoice Template (Free)

What this is

An international invoice covers the same core structure as any invoice, plus what specifically changes billing a client abroad: which currency is billed, which payment rails are actually available to them, and whether tax treatment (VAT, withholding) applies.

When to use it

Billing any client outside your home country
When multiple payment methods (wire, stablecoin) need to be offered because a client may not have easy access to domestic rails like ACH
When currency needs to be explicit to avoid disputes over exchange-rate timing

What to include

Billing currency

State explicitly which currency is billed — your home currency or the client's, since this affects who bears exchange-rate risk.

Payment rail options

Wire transfer details, and a stablecoin option if offered — domestic ACH typically isn't available to an international client.

Tax notes

Whether VAT, GST, or withholding tax applies, and who's responsible for it — this varies by country and should be confirmed with an accountant for recurring international billing.

Bank details for wire

SWIFT/IBAN or routing details, since a client can't pay a wire without them.

The template

Copy this into your own document, or build it directly as a branded page in Hanko. Bracketed text like [Client Name] is a placeholder to fill in.

Invoice

Invoice #: [INV-001]

Issue date: [Date] | Due date: [Date]

Billed in: [USD / EUR / etc.]

From

[Your Company Name]

[Address, Country]

[Tax ID, if applicable]

Bill to

[Client Company Name]

[Client Address, Country]

[Client Tax ID/VAT number, if applicable]

Line items

Description Qty Rate Amount

[Service/deliverable] [1] $[rate] $[amount]

Totals

Subtotal: $[amount]

Tax/VAT (if applicable — confirm with an accountant whether it applies to this transaction): $[amount]

Total due: $[amount] [currency]

Payment terms

Due within [15] days of issue date. Client is responsible for any bank or currency-conversion fees on their end unless otherwise agreed.

Payment methods

Wire transfer: [Bank name, SWIFT/BIC, IBAN or account/routing number]

Stablecoin (USDC): [wallet address or payment link] — settles without a currency-conversion fee

Card: [payment link, if offered — note that card processors often add international fees]

How to customize it

State the billing currency explicitly and decide whether the client or you bears exchange-rate risk if paying in a different currency

Include full wire details if that's an accepted method — a client can't act on 'pay by wire' without the account numbers

Add VAT/tax fields only if applicable to your specific situation — confirm with an accountant, since rules vary significantly by country pair

If offering a stablecoin option, note that it avoids the currency-conversion fee a wire or card payment typically carries

Common mistakes

No stated billing currency, leaving ambiguity about which exchange rate applies and when

Missing wire transfer details on an invoice that's supposed to accept wire payment

Ignoring VAT/withholding-tax questions entirely instead of confirming whether they apply

Only offering payment methods the international client can't easily access, like domestic ACH

Frequently asked questions

Should an international invoice be billed in my currency or the client's?

Either works, but state it explicitly. Billing in your own currency shifts exchange-rate risk to the client; billing in theirs shifts it to you. Many cross-border service businesses bill in USD or EUR by default and let the client's bank handle conversion.

Does VAT apply to international service invoices?

It depends on both countries involved and the nature of the service — this varies enough that it's worth confirming with an accountant rather than guessing, especially for recurring international billing.

What payment method avoids the highest fees for international clients?

Wire transfers commonly cost $15-$50 per transfer with 1-5 day settlement; a stablecoin option like USDC typically settles for under $1 in minutes, without a currency-conversion fee, though the client needs a crypto wallet to use it.

International client invoice template