Invoice templates
Consultant invoice template
Hourly or fixed-fee line items, expenses, and payment terms — built for advisory billing.
Preview
See the template as a client-facing document, then open the same starting point inside Hanko.
Meridian Advisory
billing@example.com
Consulting
INVOICE
#INV-2026-042
Bill to
Northstar Group
Alex Morgan
Engagement details
What this is
A consultant invoice bills for advisory time or a fixed engagement fee, with a structure that accommodates both hourly billing (with a time breakdown) and fixed-fee milestone billing.
When to use it
- Billing hourly consulting time for a billing period
- Invoicing a fixed-fee engagement milestone
- Billing reimbursable expenses alongside consulting fees
What to include
Billing period or milestone reference
For hourly billing, the date range covered; for fixed-fee, which milestone this invoice corresponds to.
Hours or fee breakdown
If hourly, a summary of hours (a detailed time log can be attached separately if the client requires it).
Expenses
Reimbursable expenses listed separately from the fee, with receipts referenced or attached.
Payment terms and methods
Net terms and every accepted payment method.
Template text
Copy this into your own document, or open it directly as a branded starting point in Hanko. Bracketed text like [Client Name] is a placeholder to fill in.
Invoice
Invoice #: [INV-001]
Issue date: [Date] | Due date: [Date]
Billing period: [Start Date] – [End Date] (if hourly)
From
[Your Name / Firm Name]
[Address]
[Email / Phone]
Bill to
[Client Company Name]
[Client Contact Name]
[Client Address]
Fees
Description Hours Rate Amount
[Consulting services — describe] [X] $[rate]/hr $[amount]
— or, for fixed-fee —
[Milestone X — description] — — $[amount]
Expenses (if applicable)
Description Amount
[Travel, materials, etc. — receipts on request] $[amount]
Totals
Subtotal (fees): $[amount]
Expenses: $[amount]
Tax ([rate]%, if applicable): $[amount]
Total due: $[amount]
Payment terms
Due within [15] days of issue date.
Payment methods
Card, ACH, wire transfer [and stablecoin — USDC, if applicable]. Payment link: [link]
How to customize it
- For hourly billing, decide whether a detailed time log is attached or available on request — some clients require it, others don't
- Keep expenses as a separate section from fees, since they're often taxed or approved differently
- For fixed-fee milestones, reference the specific milestone from the signed SOW so both sides can cross-check it
- Round hours consistently (e.g., to the nearest quarter-hour) and state your rounding policy if a client asks
Common mistakes
- No billing-period or milestone reference, making it hard for the client to match the invoice to the engagement
- Expenses buried inside the fee line item instead of itemized separately
- No stated hourly rounding policy, leading to disputes over small time discrepancies
- Missing a reference to the underlying agreement or SOW, especially for fixed-fee milestone invoices
Frequently asked questions
Should hourly consulting invoices include a detailed time log?
Many clients expect at least a summary; some require a full log. Clarify this in the consulting agreement up front rather than assuming either way.
How should expenses be invoiced?
As a separate line or section from consulting fees, ideally with receipts referenced or attached, since expenses are often treated differently for tax and approval purposes.
Can a consultant invoice combine hourly and fixed-fee work?
Yes, if the engagement includes both, but keep them as clearly separated sections so the client can see what each amount is for.
Other templates
Send this invoice on a hosted pay page
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