Invoice templates
Phase-based line items — discovery, design, build, launch — plus a maintenance retainer line for after the site goes live.
See the template as a client-facing document, then open the same starting point inside Hanko.
Invoice
Web Development Invoice
Studio Vale
billing@brightlinestudio.com
Invoice #: INV-2026-014
Issue date: September 30, 2026 | Due date: September 30, 2026
Phase: Website Build Milestone
Total due
$10,500
Card, ACH, wire or stablecoin
Studio Vale / Lumen Clinics
Studio Vale / Lumen Clinics
| Description | Qty | Amount |
|---|---|---|
| Homepage and services page build | 1 | $5,500 |
| CMS template implementation | 1 | $3,500 |
| Launch QA and deployment | 1 | $1,500 |
Card, ACH, wire transfer or USDC.
A web development invoice bills a project by phase as it's completed, rather than waiting until launch to bill the full project fee — and separates the one-time build from any recurring post-launch maintenance retainer.
Phase reference
Which phase this invoice corresponds to, so it's clear what was delivered for the payment.
Deposit tracking
If a deposit was collected up front, note it and show the remaining balance across phases.
Maintenance scope reference
For post-launch invoices, a brief reference to what the maintenance retainer covers, to avoid ambiguity about what's included.
Copy this into your own document, or open it directly as a branded starting point in Hanko. Bracketed text like [Client Name] is a placeholder to fill in.
Invoice
Invoice #: [INV-001]
Issue date: [Date] | Due date: [Date]
Phase: [Discovery / Design / Development / Launch / Maintenance]
From / Bill to
[Your Agency Name] / [Client Company Name]
Line items (project phases)
Description Amount
Discovery & Wireframes $3,000
Visual Design (homepage + templates) $5,000
Frontend & CMS Development $8,000
QA, Launch & Handoff $2,000
(Deposit previously paid: -$[amount])
Post-launch maintenance (separate invoice)
Description Amount
Monthly Maintenance & Hosting $300/month
Totals
Subtotal: $[amount]
Total due: $[amount]
Payment terms & methods
Due within [15] days of issue date.
Card, ACH, wire transfer [and stablecoin — USDC, if applicable].
Commonly 25-50% before discovery or design begins, tracked against the total project fee and shown as a credit on subsequent phase invoices.
No — keep it as a separate recurring invoice once the site launches, since it's a different, ongoing scope from the one-time build.
See how Hanko fits the complete client workflow for this industry, not just the invoice.
Milestone invoices for the build, then a recurring invoice for maintenance — on the same client record in Hanko.
One account for proposals, agreements, invoices, client payments and contractor payouts.
Get StartedProduct updates and the occasional tip, about once a month.