Invoicing and payments for IT services firms means more than sending a bill: it covers the proposal, the signed agreement, and getting paid without chasing. Hanko brings that whole cycle into one dashboard built for managed service providers, development shops, and IT consultancies. Clients can pay by card, ACH, or SEPA bank wire, or in stablecoins, and every payment reconciles in the same place.
From proposal to paid in one workflow
IT engagements usually start with a scoped proposal and a contract before any invoice goes out. Hanko keeps those stages connected so nothing falls through the gaps between tools.
- Send branded proposals for projects, retainers, or statements of work.
- Collect a legally binding e-signature on the agreement.
- Turn the accepted scope into an invoice without re-entering details.
- Give each client a private portal to see documents and payment status.
Flexible payments for domestic and overseas clients
IT firms often bill clients in different countries, where a card or local bank transfer is not always the fastest option. Hanko lets each client choose how they pay, so you are not forcing one method on everyone.
- Fiat: card, ACH, and SEPA bank wire.
- Stablecoins: USDC, USDT, and DAI, plus assets like ETH and SOL where relevant.
- Networks: Base, Ethereum, Polygon, Solana, Arbitrum, and Optimism.
- Clients without a wallet can always pay by card or bank instead.
- Received crypto can be off-ramped to a bank account from the same screen.
Retainers, recurring work, and reusable templates
Much of an IT firm's revenue is repeat work: monthly managed services, support retainers, or recurring hosting. Instead of rebuilding each document, you can clone past proposals, invoices, and payout runs to keep billing consistent. Reusing a template also reduces the small errors that creep in when you copy figures by hand every month.
Payroll and contractor payouts
IT services firms rarely have a fixed team; they lean on subcontractors, freelance engineers, and offshore developers. Hanko can run payroll and batch payouts so you pay a whole group at once. Sending a mass payout in a single transaction is more gas-efficient than paying each recipient separately, and every recipient receives an email receipt with an explorer link confirming they were paid.
On-chain verification and clean reconciliation
For crypto payments, Hanko marks an invoice paid only when the blockchain confirms the transfer, so you are never relying on a client's word that funds are on the way. Fiat and crypto payments reconcile together in one dashboard, giving your finance lead a single view of what is outstanding and what has settled. That shared source of truth cuts down the back-and-forth at month end.
Frequently asked questions
What does Hanko do for an IT services firm specifically?
It covers the full client-money workflow: branded proposals, e-signed agreements, invoices, a private client portal, and payroll or batch payouts. Everything reconciles in one dashboard, which suits MSPs, dev shops, and IT consultancies that juggle projects, retainers, and subcontractors.
Can my clients pay by card or bank instead of crypto?
Yes. Clients can pay by card, ACH, or SEPA bank wire, or in stablecoins if they prefer. No client needs a crypto wallet, so you can offer crypto as an option without excluding anyone.
How do I handle overseas clients and cross-border payments?
Each client chooses the method that works for them, whether that is a local bank transfer, a card, or a stablecoin on a network like Base or Polygon. If you receive crypto, you can off-ramp it to a bank account from the same screen.
Can I pay subcontractors and freelance developers through Hanko?
Yes. You can run payroll and batch payouts to pay a whole group at once. A mass payout goes out in a single transaction to save on gas, and each recipient gets an email receipt with a block explorer link.
Do I have to rebuild invoices for monthly retainers?
No. You can clone past proposals, invoices, and payout runs, which keeps recurring managed-services and retainer billing consistent and reduces manual copy errors each cycle.
How does Hanko confirm a crypto invoice was actually paid?
A crypto invoice is marked paid only once the blockchain confirms the transaction, so you never rely on a screenshot. Fiat and crypto payments then reconcile together in one dashboard for a single view of what is outstanding and settled.